Diary
Free slot on Friday at 15:30
Suggests the clients who could take it
Diary, clients and WhatsApp
Clients who stop coming are not lost. They just need calling back.
The system reads the diary and the history, finds who has been missing too long and who could cover the slot that opened on Friday. It drafts the message and leaves it waiting: it goes out only after your yes.
Italian and EnglishYou set the rulesNothing is sent without your approval
Today’s opportunities
Example dashboardToday
Assistant live
Recall
Course stopped three months ago
Message ready, waiting for your yes
In plain words
The greatest value is already in your records.
Finding a new client costs money. Bringing back one who already knows you costs far less, but it requires remembering them at the right moment — and that is exactly what nobody has time to do.
It sees who is missing
Long absences, courses left half done, follow-ups never made: they come out of the history on their own.
It sees the gaps
A free slot tomorrow is not a problem if you know who to call to fill it.
It writes for you
The message arrives ready and personal. All that is left for you is to read it and decide.
No message goes out without your yes.
The system prepares the work. Who decides what reaches your clients is still you.
What it actually does
It prepares the day’s work, it does not carry it out behind your back.
Every morning you find a few clear actions, ordered by priority, each with the reason written next to it. No automation firing without you.
It checks every day
It reads the clients, the appointments and the free slots in the system.
It orders by priority
It shows who to contact first and explains why it is suggesting them.
It drafts the messages
Personal text, not the same for everyone. You read them and choose which to send.
It records the outcomes
Replies, recovered appointments and filled slots stay tracked.
The full flow
From a still archive to a diary that fills up.
01Reads diary and history
02Finds the opportunities
03Writes the messages
04You approve
05Measures the replies
Every step stays visible: which message went out, to whom, when and what they replied. Consent and the ability to opt out are recorded.
One screen, few decisions
Open it. Check. Approve.
From your phone you see the day’s opportunities and the messages ready. Your staff carry on exactly as before: the only thing that changes is that somebody notices the clients who are quietly disappearing.
Book a callExample dashboardWhat you see
Who to contact, with the reason
The slots left free
The messages ready to approve
The replies and appointments obtained
Restart the interrupted course
Messages ready, waiting for your yes
Fill Friday’s free slot
Suitable clients already selected
How it starts
Running in four steps.
We connect the data
We import clients and diary from the file or the system you already use.
We set the rules
How often to follow up, who to exclude, what tone to use.
You approve
Every morning a few clear actions, with the messages already written.
We measure
Replies, recovered appointments and filled slots, month by month.
For businesses that work by appointment
Useful anywhere a client can stop coming back without telling you.
01
Beauty salons
Half-finished packages, seasonal follow-ups, clients gone after the summer.
See how we work 02Aesthetic clinics
Follow-ups, check-ups and continuity of treatment plans.
See how we work 03Hairdressers and barbers
Broken rhythms and clients thinning out without saying anything.
See how we work 04Dental practices
Hygiene appointments to recall and quoted treatments never started.
See how we work 05Physiotherapy and osteopathy
Cycles interrupted halfway and sessions never resumed.
See how we work 06Garages and local services
Services, deadlines and periodic maintenance.
See how we workAcross Italy
Close to the way your business actually works.
Configurazione e affiancamento da remoto, con messaggi in italiano naturale e attenzione al rapporto con ogni cliente.
Diary, clients and WhatsApp a MilanDiary, clients and WhatsApp a RomeDiary, clients and WhatsApp a TurinDiary, clients and WhatsApp a BolognaDiary, clients and WhatsApp a FlorenceDiary, clients and WhatsApp a NaplesDiary, clients and WhatsApp a VeronaDiary, clients and WhatsApp a Como
Pricing
Two plans: diary only, or diary plus phone.
The first drafts the messages and helps you fill the free slots. The second adds the phone assistant, so people looking for you get an answer and people who stopped looking get contacted.
Per recuperare clienti e riempire gli spazi liberi
Agenda e clienti
€390al mese
Avvio 790 € una tantum · 1000 invii inclusi
- Controllo giornaliero di clienti, appuntamenti e spazi liberi
- Elenco delle priorità, con il motivo di ogni proposta
- Messaggi WhatsApp preparati e approvati da una persona prima dell’invio
- Pannello da telefono per titolare e personale
- Riepilogo di risposte, appuntamenti ottenuti e valore indicato
- Controllo mensile di regole e messaggi sui risultati raccolti
Invii oltre soglia 0,10 € ciascuno, oltre agli eventuali costi Meta. Gestionale esterno e pubblicità esclusi.
Activate the planAgenda e clienti più la segretaria telefonica
Tutto in uno
€569al mese
Avvio da 1.190 € una tantum · 600 minuti + 1000 invii
- Tutte le funzioni del piano Agenda e clienti
- 600 minuti di chiamate al mese, circa 200 conversazioni da 3 minuti
- Risposta telefonica su servizi, prezzi, orari e regole approvati
- Prenotazioni con conferma prima del salvataggio
- Passaggio della chiamata a una persona quando serve
- Un solo pannello per agenda, messaggi e registro chiamate
Oltre soglia 0,40 € al minuto e 0,10 € a invio. Costi Meta, numero e operatore indicati separatamente.
Activate the planChe cosa comprende l’avvio
Raccogliamo servizi, prezzi, orari e regole, configuriamo l’assistente, colleghiamo agenda e numero, prepariamo le prove che puoi ascoltare, correggiamo finché non ti convince e mettiamo online in modo controllato.
- Raccolta delle informazioni della tua attività
- Configurazione di servizi, prezzi, orari e regole
- Collegamento di agenda e numero telefonico
- Prove ascoltabili prima di attivare
- Correzioni fino all’approvazione
- Messa online controllata e affiancamento
Dopo il pagamento ti contattiamo entro un giorno lavorativo per fissare la call conoscitiva e partire con l’onboarding. Eventuali lavorazioni fuori dalla configurazione standard vengono concordate prima di ogni costo aggiuntivo.
| Plan | Who it is for | Fee | Setup | Included each month |
|---|---|---|---|---|
| Agenda e clienti | Per recuperare clienti e riempire gli spazi liberi | 390 € al mese | 790 € una tantum | 1000 invii inclusi |
| Tutto in uno | Agenda e clienti più la segretaria telefonica | 569 € al mese | da 1.190 € una tantum | 600 minuti + 1000 invii |
Prezzi IVA esclusa. Numero telefonico, traffico dell’operatore, assistenti aggiuntivi e collegamenti speciali non sono inclusi: vengono indicati nella proposta prima dell’attivazione. Nessuna funzione viene attivata senza approvazione.
The other half of the job
And the people who call and find nobody?
Filling the gaps helps little if the phone rings out during treatments. The AI phone assistant answers, informs and books for you. The two services are often used together.
Questions
The questions we get most often.
Do the messages send themselves?
No, never. The system prepares drafts and queues them: no message reaches a client without your explicit approval.
What happens to someone who no longer wants to be contacted?
They are excluded and stay excluded. Consent and opt-out are recorded in the system, and contacts without documented consent never enter the lists.
Do we have to change our management software?
No. We import clients and diary from a file or from the system already in use. If a particular connection is needed we assess it first, and it is not included automatically.
How many messages are included?
One thousand approved sends a month. Beyond that they cost €0.10 each, plus any charges applied by Meta, which stay separate from the fee.
Do you guarantee a number of recovered clients?
No. The system finds the opportunities and prepares the work; how many come back also depends on your offer, the season and the relationship you have with them. Anyone promising a number does not know what they are talking about.
How is this different from an advertising campaign?
Here we are not looking for new clients: we start again from the ones already in your records. It costs less and has different response rates, because those people already know you.